A letter of appointment is the signed document in which the process agent confirms it has been appointed and accepts the role for your named agreement. Counterparty solicitors rely on it, and in financings it commonly sits on the conditions precedent list, so completion cannot happen until it is delivered.
What the letter says
The letter identifies the appointing party, the agreement and the parties to it, confirms that Tremark Process Agents Limited accepts appointment as agent for service of process at our Leeds address, and states the period of the appointment. It is signed by us and dated. Alongside it you receive the countersigned order form, which forms the contract between you and us, and our invoice, completing the appointment pack.
Letters addressed to other parties
Sometimes a lender, security trustee or additional counterparty wants its own letter, or the transaction requires the letter to follow a specific wording set out in the agreement. We accommodate both: additional letters of appointment to further parties are £50 per letter, and where a bespoke form of letter needs drafting onto our letterhead or countersigning separately, the same £50 fee applies. Tell us at order stage and everything is issued together.
Timing
The standard letter is issued within two to three working days of your completed order form, and usually sooner. For completions that cannot wait, the same day service (£150, forms before 2pm UK time) guarantees the letter on the day. Scanned copies are emailed for immediate use by the solicitors, with originals posted or couriered as required.